Facilities Coordinator


Fixed Term (12 months), 37.5 Hours, Melmerby, North Yorkshire, Competitive Salary

This is a new, hands-on and varied role, taking ownership and coordinating our facilities across our sites. The role is on an initial fixed term basis of 12 months, with the view of moving to permanent.

As Facilities Coordinator, you will be the first point of call for ensuring our facilities are running smoothly and effectively for our operations. This will involve coordinating site security, cleaning contracts, maintenance and waste disposal.  The role will also involve supporting the General Manager with health and safety, ensuring health and safety practices are being adhered to at all times. As this is a new role, it is expected to evolve over time.


Responsibilities will include but not be limited to:

  • Supporting the management team and ensuring that all site facilities are running smoothly, ensuring high standards across the site at all times.
  • Responsible for opening the site each morning and completing a check of the workspaces ready for the day ahead.
  • Coordinating and managing site cleaning contracts, including external maintenance (gardening, electrical charging points, outdoor meeting areas).
  • Responsible for ensuring our Warehouse meets industry standards and liaising with contractor’s where necessary.
  • Ensuring our sites are maintained, damages are reported and arrange repair work to be completed.
  • Take ownership and ensure that all shared spaces are maintained, cleaned and ready for use at all times, including meeting rooms, staff break out areas and reception.
  • Check facilities related stock (eg hand sanitiser, antibacterial handwash, cleaning products, tea and coffee etc as needed)
  • Have an understanding and appreciation of health and safety regulations, and the ability to apply these practically and effectively.
  • Completing some basic maintenance and DIY tasks, as required.
  • Be the first point of contact for welcoming visitors, clients and contractors to our site and taking parcel deliveries.
  • Providing administrative support to the department, as required.
  • Carry out other reasonable duties as required by the employer.

What competencies and skills are required?

The ideal candidate would have:

  • GCSE’s in English and Maths at or above grade D/3 or equivalent.
  • Health & Safety knowledge.
  • Experience in an office or facilities management role is desirable.
  • Experience with a quality management system is desirable.
  • Strong planning and problem solving skills.
  • Excellent organisation skills with the ability to prioritise workloads and work to deadlines.
  • Good computer skills including Microsoft Office.
  • Driving licence, including C1 category is desirable.
  • A self-starter with the ability to multi-task and be hands-on as the business requires.
  • Excellent communication and collaboration skills with the ability to communicate effectively at all levels within organisations.
  • Ability to keep calm under pressure.
  • Flexible approach to work with a can do attitude.
  • Keen and willing to learn while developing new and existing skills.
  • Willingness to be flexible and to deal with and solve the odd curveball.